Publishing with GUP

Publishing with Georgetown University Press

Georgetown University Press publishes peer-reviewed works of academic distinction, with exceptional editorial and production quality, in international affairs; languages & linguistics; religion & ethics; and topics related to the Washington, DC region.

We are a publisher for the world but also one deeply rooted in the local community.
- Al Bertrand, Director, Georgetown University Press

SUBMITTING A PROPOSAL • PEER REVIEW • CONTRACTING WITH THE PRESS •  FINISHED MANUSCRIPT • TRANSMITTAL/LAUNCH • THE PRODUCTION PROCESS • LANGUAGE TEXTBOOKS • MARKETING • ROYALTIES


 

Submitting a Proposal

Peer Review

Once your proposal is received, an acquisitions editor may request a full manuscript or available chapters to send out for peer review. Scholars and experts in your field will be carefully selected to read and comment on your work. Georgetown University Press handles all aspects of the peer-review process. Once the peer reviews have been received by the editor, he or she will contact you to discuss the comments, suggest revisions, and determine next steps.

Contracting with the Press

If your manuscript passes peer review and is approved by the press publishing committee, you will receive a contract. The contract is a legally binding agreement between you and the press and outlines details such as draft deadlines, word count or page count requirements, copyright ownership, and more. If your manuscript is an edited volume, each contributor in the volume will be sent a contributor’s agreement to sign and return to the press.

Finished Manuscript

You will likely spend a few months revising and putting the finishing touches on your manuscript. When submitting your final manuscript, we ask that you properly format your manuscript and organize the pieces of the manuscript correctly. We are pleased to provide you with the submission guidelines to ensure that your manuscript moves through our production process as smoothly as possible. 

Transmittal/Launch

Once your final manuscript is received and approved by the acquisitions editor, Faculty Editorial Board, and, when applicable, the series editor(s), the acquisitions editor will “transmit” the project to other departments at the press at a formal launch meeting. This includes the marketing department and our editorial and production department. At this meeting, we will finalize the title, pricing, binding, print runs, and other details of your project.

The Production Process

After transmittal your manuscript will enter the production process. The production process for language textbooks and those with related multimedia can differ from what we describe here. (See the section below for more details.) Some of the steps in this process will have strict deadlines for you so that we can meet the publication date announced for your book. Throughout this process you’ll be working directly with our editorial and production department. They will answer your questions about the process and keep you informed about the schedule.

After a thorough precopyedit analysis is completed by the editorial and production department, they will send the manuscript to a copyeditor. This is often the longest stage of the production process, depending on the availability of a suitable copyeditor and the amount of editing that is needed. After the copyediting has been done, we’ll ask you to review it in detail and answer each and every one of the copyeditor’s questions. Also, if you want to make any changes, now is your best and last chance to do so.

After the manuscript has been cleaned up to incorporate the changes from the editing process, it will be sent to a compositor for typesetting. We will send you one set of page proofs for proofreading. At this point however, you should make minor changes of fact only. A word-for-word check is not necessary from you because a professional proofreader is also checking the proofs for typos and errors. Stylistic changes or significant additions of new material are extremely expensive. Typesetting rates vary but most are based on each affected line, not just the one containing the insertion. Please keep this in mind as you determine the extent of changes that you think are necessary in page proof stage. Extensive text changes at this stage can also delay publication of your book.

After all corrections have been made to the page proofs, we will have the index prepared. We will send it to you to review. This step is usually on a very tight deadline.

During this editorial process, the cover for your book is also being designed. We work with many outstanding freelance designers to create fresh, high-impact covers for our books. Our director and marketing & sales director have final approvals on all covers. If you have ideas about images or concepts to pursue/avoid for the cover of your book, please discuss them with your editor prior to the transmittal stage. Our marketing department will collect endorsements for your book and develop any copy that should appear on the back cover or dustjacket of your book.

Once your book has been indexed and the cover is finished, it will be sent to a printer where it will be printed and bound. After the book is finished it will ship to our warehouse and begin shipping out from there to customers.

Language Textbooks

The development and production process for language textbooks can be slightly different from more traditional scholarly books. These books often include art, audio and/or video components, and, increasingly, related multimedia, which have different production needs and requirements. The book itself will follow a similar path to the one described above. You will work closely with your acquisitions editor on the schedule for any related audio, video, or multimedia components. Please check with your editor before completing any recording, filming, or programming, as these elements are closely integrated with the book manuscript and require close coordination. Check with your acquisitions editor for your specific schedule and process.

Marketing

What to Expect from Our Marketing Team

Our marketing team has years of experience in both academic and trade publishing, so whether your title is a trade book, textbook, or a monograph, it will be in good hands. We think of marketing as collaborative, and our team will work with you to develop marketing and publicity strategies to help your book find the audience it deserves. 

We help authors and their books gain recognition on a local, national, and even international scale. Our books have received coverage on a variety of platforms such as Publishers Weekly, the Wall Street Journal, the New York Times Book Review, Washingtonian, American Way (American Airlines’s inflight magazine), C-SPAN’s Book TV, and WAMU’s the Kojo Nnamdi Show. Our events have been featured in the Washington Post, and we regularly attend festivals such as the National Press Club Book Fair as well as local book festivals such as the Gaithersburg Book Festival. Our titles frequently win prestigious awards, including the Choice Outstanding Academic Titles (a division of the American Library Association), the Association of Former Intelligence Officers National Book Award, the College Theological Society Book Award, the Catholic Press Association Book Award, the American Academy of Religion Book Award, the Textbook & Academic Authors Association’s Most Promising New Textbook Award, and the AATSEEL Book Award for Best Contribution to Language Pedagogy. 

Over the past months, we have transformed our marketing and publicity strategies to reach our audiences more directly and in new ways, particularly as the current global pandemic changes the way readers search for content. 

This spring we began Books for a Better World, a series of ongoing live streamed interviews with Georgetown faculty and Press authors about their books—past, present, and prospective. We also developed a companion podcast series, available on a number of popular platforms including Spotify, Apple Podcasts, Google Podcasts, TuneIn + Alexa, and more. We have also seen dramatic increases in our social media following and engagement.

Our location in Washington, DC, gives us a unique opportunity to connect with some of the most influential organizations in the nation, including prominent think tanks, museums such as the Smithsonian and the International Spy Museum, the US State Department, and nongovernmental organizations. We also have strong relationships with independent bookstores within the DC area.  

Where are GUP Books Sold?

Our books are widely available through online retailers and in both print and e-book formats. 

Georgetown University Press has sales representatives in the United States and around the world. Our US sales representatives make regular visits to independent and large retail bookstores nationwide. They all have extensive experience selling both scholarly and trade titles in the most significant book-buying territories in the country. We work with sales representatives and distribution partners around the world, including the UK, Canada, Europe, Australia, the Middle East, India, and Asia. For a complete list, please visit our pages on Sales Representation and Foreign Distributors

The Press has an active rights program, meaning that your book will be presented to English-language publishers in the United States and foreign-language publishers in Europe and Asia when a press representative attends the annual international Frankfurt Book Fair and London Book Fair. These publishers will have the option of publishing various editions in various languages, and you will receive royalties on sales of these editions. Many of our books are licensed as audio books as well. 

Marketing Timeline

Around the time your final manuscript is submitted for production, the marketing department will ask you to complete a marketing questionnaire about the distinguishing features and potential markets for your book. The questionnaire will help us shape our marketing strategy and allows you to make specific suggestions about marketing your book, before budgets and schedules are finalized. The marketing department will also ask you to review for accuracy a description of your book that will be used for cover copy and for sales materials.

Your book will first be announced in our seasonal catalog. Our sales representatives also use our seasonal catalogs as a tool when calling on bookstores. We will notify you when our catalog becomes available and provide you with our full marketing plan. In the coming months, we will meet with you so we can discuss our marketing strategy for your title together. 

Once the seasonal catalog goes live, your book will be featured on our website. When your book is released, we will send an email announcement and discount offer to our subscriber list.

Our publicist will send out review copies of your book to appropriate journals and periodicals in your field and work with you to ensure we hit the best potential review outlets. They will also work with you on scheduling events and interviews as opportunities arise.

We will advertise your book in appropriate scholarly journals and periodicals and to the right bookstore and library markets. Your title will also be included in relevant subject catalogs, mailers, and flyers that we distribute to professionals in particular fields. We are also happy to provide flyers for authors to use in their own promotions but ask that you please provide us with a minimum of two weeks’ notice. 

Your book will be displayed at a number of exhibits at professional and academic meetings. For a full list of the conferences we attend regularly, visit our conferences and exhibits page. Please keep the marketing department apprised of any conferences you may be attending—especially if you are presenting—so we can coordinate our publicity and marketing efforts accordingly. 

Royalties

Georgetown University Press distributes author royalties approximately 90 days after the end of its fiscal year around September 30.

To make this payment process go more smoothly, each year our authors must complete the proper tax forms

If you are a Georgetown University Press author or editor, it is important that the press has your current home address on file. If you have moved in the past year, please let us know by emailing gupress@georgetown.edu.